In May 2016, President Gregory L. Fenves requested an Independent Verification and Validation (IV&V) Assessment of Workday and the Administrative Systems Modernization Program (ASMP), the program implementing Workday at UT Austin. Such assessments are a common practice among large programs and projects, particularly in government, and are used to check and validate that products will meet requirements and fulfill their intended purposes.
On Nov. 2, 2016, KPMG was contracted to perform an IV&V assessment of both Workday and ASMP work. KPMG has deemed that the July 2017 go-live date is no longer feasible and recommends that the HCM/Payroll module be decoupled from the Financials module. This would allow HCM/Payroll to go live while the Financials module continues to mature.
On Jan. 19, 2017, Senior Vice President and CFO Darrell Bazzell announced that President Fenves accepted the recommendation to roll out Workday in phases.
Now that a decision to decouple the Workday implementation has been made, a new timeline and go-live dates will be determined.
Workday Go Live Criteria
The decision on when to go live with Workday is complex and is based on many quantitative data points from the following three areas:
- Project Readiness: Internal milestones are achieved, technical infrastructure is in place, and sustainment planning for ASMP is complete
- Product Readiness: The Workday product is ready and all critical gaps in functionality have been addressed
- Campus Readiness: Campus has received training in the proper time frame, downstream applications and processes are ready, and peak work periods have been considered
- 2012: Administrative Systems Master Plan (ASMP) approved
- 2013: Workday selected as the administrative systems replacement
- 2014: Integration vendor selected; ASMP begins
- Jan 2017: Decision to decouple Workday HCM/Payroll and Financials
- 2017/2018: Student Administrative system implementation
- 2022: Applications Modernization/Move from mainframe complete