ASMP Home - August 2017

Administrative Systems Modernization Program
The Administrative Systems Modernization Program (ASMP) was created in 2012 to modernize the university’s administrative systems, data management, and technical architecture.

ASMP will transition permanently to the Workday Implementation Program and will initially focus on the HCM/Payroll implementation.

Ongoing Projects

Workday Implementation

ASMP is transitioning permanently to the Workday Implementation Program and will initially focus on the HCM/Payroll implementation. For more information on the Workday implementation, visit the Workday@UT website.

Update on Mainframe Retirement

While continuing to modernize processes and systems is encouraged, there is no current deadline for the retirement of the mainframe.  Retiring the university’s mainframe remains a long-term objective. When a deadline is determined, communications will be forthcoming. 

Student Information System Implementation

The assessment for a new Student Information System was launched in 2015 with the goal of selecting the best-fit solution for the university to manage student-related data and business functions. The project has completed such pre-work as forming a steering committee, hosting vendor demonstrations, performing focus groups, and business process mapping for central units. At present, no ongoing work is planned.

MyUT Web Portal for Faculty, Researchers, and Staff

Recommendations, designs, and resource and project plans for the Faculty, Researcher, and Staff versions of the portal have been completed.  At present, no ongoing work is planned.

Planned/In Progress Technical Architecture Services

Any technical architecture components not yet in production are currently under review to determine the enterprise-level need. Any services deemed necessary will be transitioned to Information Technology Services for further development.

Celebrating Successes


MyUT Web Portal

Originally conceived as a student success initiative, the MyUT student portal was launched in summer 2016 and will continue to be developed and managed by the Student Success Initiative and the Provost’s Office. MyUT, powered by LookingGlass from CampusEAI, is mobile friendly and personalized for students, giving students one place to access the information they need to conduct business with the University.


UTLearn Employee Training Management System

Powered by Cornerstone, UTLearn was launched on April 4, 2016 as the University’s first Employee Training Management system. UTLearn provides employees greater autonomy in tracking training compliance and managing training. UTLearn will be managed by Human Resources and Technology Resources (Trecs).

DocuSign Logo

DocuSign E-Signature

Launched September 2016, DocuSign is the University’s provider of electronic signature capability. DocuSign is legally binding and secure, globally available 24/7, fast, efficient, and sustainable. DocuSign is managed by Financial and Campus Services.

Digital Architecture

Technical Architecture (Workday Critical)

All service offerings critical to Workday go live have been deployed as part of a larger effort to adopt a new administrative systems technical architecture that is component-based, scalable, integrated, and secure. Technical Architecture will be maintained by Information Technology Services. More information can be found on the Technical Architecture wiki.


Data-as-a-Service: Tableau, Institutional Data Store, and Web Services

Tableau was launched in January 2016 and hosts data extracts and data visualizations for campus publishers and reduces the need for redundant hardware across campus. The Institutional Data Store is a collection of physical and virtual infrastructure, software, and data that serve as the enterprise repository for historical, trend, and cross-functional data. These Data-as-a-Service components will be managed by the Information Quest (IQ) team.

UT Tower

Standards and Methodologies for Systems Development and Project Management

System development standards have been developed to be applied to projects that impact systems that service core university administrative functions. Standards, templates, and use cases can be found on the Standards and Methodologies wiki. Standards and Methodologies will be maintained by Information Technology Resources.