What is included in the new HCM/Payroll system?
HR, Benefits, Compensation, Performance Management, Recruiting, Payroll, and Time Tracking. UTLearn, powered by Cornerstone, is the University's new campus-wide employee training management system that launched in Spring 2016.
What is included in the new Financial Management system?
Accounting, Revenue Management, Management Reporting, Expenses, Procurement, and Grants Management. Budgeting may be handled by a third party product that is still under evaluation.
Are we using Workday for Student Administration?
We have not yet selected a student administration software package. UT Austin is participating as a Workday Design Partner, which means we are providing input into for student administration functionality that may be included in future Workday releases.
Have other universities chosen Workday?
Brown, University of Miami, Carnegie Mellon, Cornell, Yale, Georgetown, University of Washington, and several others have chosen Workday. The ASMP team interacts with other universities on a regular basis to gather information and lessons learned from their programs.
Will our current business processes change when we implement Workday?
Since Workday includes predefined business processes, we anticipate that there will be changes to our existing business processes as we implement the new system as well as the need to learn how to perform job tasks within Workday. The Enterprise Readiness Team will be working with units across campus to review the new processes in advance of go-live and help make necessary preparations. Both instructor-led and online training sessions will be available to learn how to perform job tasks in Workday.
Can I see a preview of Workday?
You can get a preview of Workday by visiting the Workday website at workday.com/
How will the campus community be involved with ASMP ?
Staff from across the University will participate as ASMP team members, Subject Matter Experts, Readiness Coordinators, or workgroup participants. Others will serve as representatives from their units as communications and enterprise readiness activities increase. Additionally, throughout the program, the campus community will have regular opportunities to learn more about the program through town hall meetings designed for a broader audience and through FYI sessions designed for technical staff.
How does ASMP relate to other University modernization initiatives including the ServiceNow project?
While ASMP is the University’s largest and most complex modernization initiative, there are many other concurrently running programs that ASMP must consider carefully when making decisions. The ServiceNow project is working to implement ServiceNow as the University’s service management platform for incident and request management. Faculty, students, and staff will be able to access self-service to obtain ticket status, submit new requests via a Service Catalog, and search knowledge articles for trouble-shooting tips and frequently asked questions. ServiceNow will have integrations with Workday, which is being implemented by ASMP , and will have implications for business processes and business flows. We recognize that our programs have large downstream dependencies and have formed various working groups to ensure that we are working together towards President Greg Fenves’ vision of Excellence, Effectiveness, and Efficiency.
My department knows that Workday is coming and the mainframe is going away. We're not sure what this means for the application that we are currently using, but we definitely need a similar tool to effectively perform our jobs. What should we do to ensure a smooth transition?
If your area has IT support, make sure to include them in any discussions. They will know the resources your current application relies upon and will be helpful in planning a replacement system or integration roadmap if necessary. Most areas on campus that have connections to the core HR (HRMS), Payroll, and Financial (FRMS) systems or that build applications on the mainframe did participate in the application inventory and development of application roadmaps. Your department may already have a plan in place for the transition.
The Application Modernization team will work with areas on campus to assist where possible in meeting their goals. We will also be monitoring progress of the roadmaps. We'd like to meet with your area to provide an overview of what we are doing to assist units and what information the project team would like to know from your area to make sure the overall effort stays on track.
Should we stop writing Natural ADABAS code on the mainframe? If so, what should we switch to? What language should we use?
The transition off the mainframe will take several years; it is scheduled to be completed August 31, 2020. At some point, the IT Governance process will determine when mainframe development must stop, and then all new development will occur in the new systems. That date has not yet been set. Functional management and development teams should jointly determine whether an enhancement or maintenance change in a current system is necessary and whether the mainframe is the right place to develop until all mainframe development ends.
We will need total campus involvement and support to guide the prioritization of changes to the current administrative systems. During the transition, modifications to the system will be limited to regulatory mandates and strategic initiatives. When making modifications, it would be forward thinking to take advantage of toolsets, such as Python/Oracle, that have already been identified as being supported after the transition. Additional infrastructure recommendations will come from the TADS workgroups soon.