HCM/Payroll

The HCM/Payroll project is coordinating and supporting the University-wide effort to replace the existing Human Resources and payroll system with Workday, a modern, cloud-based system. Our team has convened an Advisory Group and network of Subject Matter Experts (SMEs) from across the University to lend their expertise in the configuration and design of Workday. HCM/Payroll is scheduled as Phase I of ASMP, with Financials following as Phase II. Each phase will address communications, user readiness, and training activities to support a smooth transition to the new business processes and systems.
 
Current Status:

The Workday implementation program is currently undergoing a reset. For more information, please read the article “Update on the ASMP & Workday Reset”

 
About HCM/Payroll:
The vision for HCM/Payroll includes:
  • Streamlined and simplified HR and Payroll business processes
  • Seamless integration to other systems
  • Better analytics and quicker access to HR and Payroll data for decision-making
  • A flexible system that supports dynamic functional and technical requirements
  • Ability to more quickly react to changing organizational structures, worker assignments, and reporting priorities
  • An intuitive modern user experience including enhanced mobile capabilities
  • Robust self-service for managing personal information, benefits, pay, and time-off
The HCM/Payroll modules that are in scope for go-live are:
  • Human Capital Management HCM Includes Position Control, Personnel Admin & Academic Information)
  • Payroll
  • Absence (Leave)
  • Time
  • Benefits
  • Compensation
  • Recruiting (Applicant Services)
  • Talent (Employee Development)
 
HCM/Payroll Advisory Group:
The role of the HCM/Payroll Advisory Group is to assist the project team with the following:
  • Identify Readiness Coordinators for their areas
  • Assist in addressing challenges that might hinder success of the program for their areas
  • Make decisions or recommendations when requested by the ASMP HCM/Payroll Team
  • Assist in providing resources to the program such as user acceptance testers and Subject Matter Experts (SMEs)
  • Attend meetings and review materials which document/present decisions surrounding HR transactions at UT-Austin